FAQs

Frequently Asked Questions and Answers

Received in the framework of the Call for Expression of interest for provision of services - Network Activities for the Intercultural Cities Programme

Ref. no. ALF/ICP/2021/3

Deadline for Submission: 2 October 2021 at 23:59 Egypt time (GMT +2)

 

Question 1:

I submitted my application to the email address ALF.cities@bibalex.org, is that considered enough or I must fill in the online google form?

Answer 1:

The offers sent to ALF.cities@bibalex.org will not be taken into consideration.

You offer must be filled in electronically through the following link:

https://forms.gle/togA3cQhHwVNVPPH9

Question 2:

First, I wanted to call your attention to a mistake made by one of the Municipality's administrative workers, who erroneously clicked SEND after going over the application form to detect any typos. This was not intended to be submitted and it also lacked the Legal Entity Form. Please ignore the pre-mature application and reassure us by confirming that my explanation has been received.

Answer 2:

In case of submitting more than 1 offer in the framework of the call, the latest received application is the one which will be subject to evaluation.  Please re-submit you complete/revised offer via the link stated above.  In this case, the first version containing the incomplete offer will be disregarded.

Question 3:

Second, I want to verify that what needs to be submitted is two documents: the Application Form and the Legal Entity Form. If this is indeed accurate, I want to verify (a matter of terminology and choice of words): are the form titled CANDIDTURE FORM and the APPLICATION FORM one and the same? If this is indeed all that should be sent, I understand that there is no clause requiring a breakdown or an explanation of budget? Please confirm.

Answer 3:

The offer (application/candidature) electronic form which must be filled is available on the following link the following link: https://forms.gle/togA3cQhHwVNVPPH9

It must be filled in electronically and submitted online.

The legal entity form is not mandatory to submit/upload with your offer.  Nevertheless, it must be submitted at a later stage for the tenderers who will be awarded a contract in the framework of the call as it will make an annex to the contract.

Your financial offer is required as a global amount in Euro.  No breakdown or explanation is required for the financial offer.

Question 4:

I am writing a proposal for the call that ends on September 10, and I have a doubt about partnerships. 

We want to present a project that will be carried out locally in Granada (Spain), face to face mode, for this matter, we would like to create a consortium with an association from Granada, but they are not members of the spanish ALF network, however, we are members and we will be the applicants. 

Do we need an association that is a member of the network to create the consortium, or could it be whatever association? 

Answer 4:

For both Lots (Lot 1 and Lot 2):

Members of consortium can be member/Head of Network or non-member of the ALF Network.

Under Lot 1: Member(s) of consortium -where applicable- must be from the same national Network of the leader of consortium.

Under Lot 2: At least one member of consortium should be registered within one country from the other shore of the Mediterranean (1+1 formula) and can be Head of ALF Network, member or not member of the ALF Networks.

For detailed information, please refer to section 9.1 and 9.2 of the call document on ALF website.

Question 5:

In the framework of the call for expression of interest for provision of services, we have completed the offer template online as consortium, but we do not find the way to upload the signed declarations nor the legal entity form. Is it not required at this stage?

Answer 5:

The legal entity form is not mandatory to submit/upload with your offer.  Nevertheless, it must be submitted at a later stage for the tenderers who will be awarded a contract in the framework of the call as it will make an annex to the contract.

Please note that the legal entity form can be uploaded in the specific field of the application form.

Question 6:

A Finnish member wants to apply, but there are different dates in the online application form from all previous instructions!!!

In the call and attached application form (as word), it is stated that the DL for applications is 10.9.2021. In the online application form it is suddenly 2.10. This latter date is not mentioned anywhere else.

Answer 6:

The deadline of the call Ref. no. ALF/ICP/2021/3 has been extended to 2 October 2021 at 23:59 Egypt time (GMT +2), the implementation period as well as some other elements of the call has been modified. The changes have been published on ALF website via a corrigendum no. 1 to the call available on the following link including all the modifications in details:

https://www.annalindhfoundation.org/sites/default/files/documents/page/Corrigendum%20no.1-call%20intercultural%20cities_0.pdf

Furthermore, the modifications have been published as news item on the following link:

https://www.annalindhfoundation.org/news/call-expression-interest-provision-services-network-activities-intercultural-cities-programme

Question 7:

Date of implementation is defined as following in the instructions:

7. START DATE & PERIOD OF IMPLEMENTATION OF TASKS

The intended start date is 1 October 2021. The period of implementation of the contract will be 4 weeks from the start date.

In addition to the duration of implementation, 1 month (30 days) are given for the preparation of final reports, and related annexes.

Answer 7:

This information has been modified in the above-mentioned corrigendum. Please refer to the above links.

“The intended start date is 25 October 2021 and no later than 1 November 2021. The period of implementation of the contract will be 6 weeks from the start date.

In addition to the duration of implementation, 1 month (30 days) are given for the preparation of final reports, and related annexes.”

Question 8:

In the online application it is suddenly: “When do you plan to implement the activity? Start date of the implementation: .../..../.... (dd/mm/yyyy) Please note that implementation cannot start before 25 October 2021 and by no later than 1 November 2021. End date of the implementation: …./..../... (dd/mm/yyyy) Please note that implementation period is 6 weeks from the start date *”

Please advise! Which one is correct????

Answer 8:

Please see above answers to question no. 6 and 7

Question 9:

Si nous avons bien compris, les offres doivent être soumises uniquement par voie électronique via le formulaire en ligne (ce n'était pas clair dans les lignes directrices, mais c'est clair maintenant dans le  CORRIGENDUM)

Answer 9:

The offers must be filled in electronically through the following link:

https://forms.gle/togA3cQhHwVNVPPH9.

Question 10:

Should the application be submitted online, while only the Legal Entity Form is to be sent by email? Or other documents should be sent by email as well?

Answer 10:

The offers must be filled in electronically through the following link:

https://forms.gle/togA3cQhHwVNVPPH9.

The legal entity form is not mandatory to submit/upload with your offer. Nevertheless, it must be submitted at a later stage for the tenderers who will be awarded a contract in the framework of the call as it will make an annex to the contract.

Question 11:

I would like to inform you that our offer has been submitted on 9 September 2021 (before the extension of the deadline and the publication of the corrigendum).  Should we submit a new offer with different implementation dates that are in line with the corrigendum??

Answer 11:

For tenderers who have submitted their online offers prior to the publication of this corrigendum, they may withdraw their initial offers by re-submitting a revised offer in line with this corrigendum. In case they failed to do so, they will be contacted during the evaluation process for the purpose of confirming the changes in the start and end dates of the activities.

This note can be found in the last paragraph of the corrigendum in red font.

Question 12:

We are planning to submit an application to the call together with our partner XXX and we would like to specify the following: 

- Activities that are not online are they eligible?

- You refer to city-based activities. For example, a lens-based exhibition (photography and video) is it eligible?

Answer 12:

Please note that no specific assessment can be provided about the activities to be proposed prior to the evaluation process, however in line with the section on “Implementation Modality” under point 6.1 in the Guidelines to the Call:

For both Inter-network (National Network Activity) and Cross-Network Activity (1+1 formula), activities using the following modalities are envisaged:

• Lectures • Debates • Panels • Exhibitions • Roundtables • Research Presentations • Cultural Activities • Workshops • Conferences • Short movies with discussions • Theatrical Performances

Accordingly, and taking into consideration that implementation is foreseen virtually or at the local level, activities to be carried out are to follow the below specifications: ….

Question 13:

We have just come to know that you have postponed the deadline to submit proposals to this call, which by the way, we never got any previous info, nor directly from you nor from our HoN, despite we are in your mailing lists. We only got an email from our HoN the last 6th of September, too tide to the original deadline and to try to design a proposal.

Now that it seems the new deadline will be the 2nd of October we would like to try to invite one of the Local Councils we work with (by implementing our program of workshops in Primary schools, to organize an event aimed at all its population, consisting in different open-air activities for all ages, around the Mediterranean Day. Thus, we would like to know the new rescheduled deadlines of the steps appearing in your original document.

Answer 13:

The deadline of the call Ref. no. ALF/ICP/2021/3 has been extended to 2 October 2021 at 23:59 Egypt time (GMT +2), the implementation period as well as some other elements of the call has been modified.  The changes have been published on ALF website via a corrigendum no. 1 to the call available on the following link including all the modifications in details:

https://www.annalindhfoundation.org/sites/default/files/documents/page/Corrigendum%20no.1-call%20intercultural%20cities_0.pdf

Furthermore, the modifications have been published as news item on the following link:

https://www.annalindhfoundation.org/news/call-expression-interest-provision-services-network-activities-intercultural-cities-programme